Student Organizations Documents & Forms

Student Organization Forms:

Student Organization Resource Manual: Spring 2013

Funding and Fundraising:

SAFAC Funding Proposal

CSI Fundraising Form

Room Reservations & Set-Up:

Room Reservation Form This is an Intranet site; if you are off campus you'll need to log-in.

Wabash 3rd Floor Rooms Reservation Form These rooms are for Registered Student Organization use only and include:
WB 317: Multipurpose room with a capacity of 127; A/V includes sound, LCD projector and screen.
WB 311: Small conference room with seating for 12. No A/V is available for this room.
WB 3rd Floor Open Lounge.

Once you have received a room reservation confirmation, you must submit a set-up request with Physical Resources.  This is an Intranet site; if you are off campus you'll need to log-in.

Contracts:

**If you are unsure of which contract to use for your event, please contact the Center for Student Involvement.**

Contract Checklist

Contract Cover Letter for Performers/Vendors/etc 

Letter of Agreement (short contract) (for sole propritors and non-risky events)

Performer/Vendor Contract (long contract) (for companies/corporations and any program that involves risk) 

Volunteer Letter of Agreement (for people volunteering to come to campus, non-risky events)

W-9 Form (for all performers, including students who perform a service for the University--must be filled out in order to be paid)

Campus Safety:

All after hour events must be approved via the Building Access Forms below. Please complete BOTH forms.

Building Access Form

Building Access Form (#2)

Roosevelt Dining Services (Catering):

General Dining Center/Services Info

Student Catering Menu 

Please use the STUDENT Catering Menu when selecting food for your events.

Multi Media Services:

Student Organizations who do not need SAFAC funding may reserve their Multi Media by clicking on the NON-INSTRUCTIONAL link. Please do the following when reserving (or when listing your MMS requests on your SAFAC form):

1) Be specific. EX: List the type (cordless?) and number of microphones you need. What kind of lights do you need? etc.

2) Your start time is your ACTUAL start time. No need to list a set-up time; MMS will be ready to go for your event.

3) Please make sure your room reservation is CONFIRMED.

4) Remember that if your event goes past 9:00pm, it will cost $50/hour for a technician.

Multi Media Services