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Satisfactory Academic Progress

One of the conditions to maintain eligibility for financial aid (federal, state, and institutional scholarships, grants, loans, and work) is to meet the requirements of Satisfactory Academic Progress as defined by the federal government. This assessment of your academic record measures your progress towards earning a degree. It is calculated differently from your academic standing (see your Academic Advisor for how your academic standing is calculated).

Components to the Satisfactory Academic Progress Policy

  1. You must complete 67% of all of the Roosevelt University hours you register for/attempt towards your degree, earning grades of "A", "B", "C", "D", and "P" (completion ratio). Grades of "F", "IP", "I", "Z", and "W" do not count. Repeated courses count towards hours attempted and count in passed hours when a passing grade is received. You may receive aid for only ONE repeat of a previously passed class.  Remedial and ELP courses are counted in hours attempted and counted in hours passed when a passing grade is received. 
  2. You must maintain an overall cumulative Roosevelt University grade point average of 2.0 or higher. Remedial and ELP courses are included in the grade point average calculation.  When repeating a class, the highest grade is used in calculating your grade point average.
  3. All periods of enrollment are included in these calculations whether or not you received financial aid during those periods. Transfer credits are included in the maximum time frame calculation.

Monitoring Progress:

Your progress will be assessed at the end of each term.

Financial Aid Warning:

You will be placed on financial aid warning in your next term of enrollment if you do not meet component #1 and/or component #2 above.  You will be notified of this status via your Roosevelt email address.  You can only receive aid for one semester under this warning status. Financial aid warning lasts until the next time your progress is assessed (at the end of your next term of enrollment). You will continue to be eligible for financial aid while on financial aid warning.

Financial Aid Termination:

Eligibility for future financial aid will be ended if your cumulative record does not reflect a minimum 67% completion ratio and a minimum cumulative 2.0 grade point average the first time your record is assessed after your financial aid warning term. Eligibility for future aid will also be ended if you fail to meet the terms of your Satisfactory Academic Progress Academic Plan and/or earn zero hours during any given term of enrollment (a term of all grades of “W”, “F”, “I”, or “IP” or any combination of these grades).

In any term that you receive all failing grades (grade of "F") you will be asked to verify your attendance.  If all of your instructors indicate that you never attended the classes in which you received failing grades - your financial aid will be cancelled and returned to the appropriate source of that aid (if you received a financial aid refund for that term - you will owe the university the full balance of that refund and will not be able to attend in subsequent terms until that balance is paid in full).  If, in any term which you received all failing grades, all of your instructors indicate that you stopped attending classes prior to 61% of the term's completion, a Title IV Returns calculation will be performed to determine the amount of financial aid that needs to be returned to the federal, state, or other sources from which they were received. This too could result in you owing a balance to the university.

Note that, even though you have been terminated for financial aid by federal policy, as long as you remain in good academic standing with the university, you may still be eligible to continue to attend Roosevelt at your own expense (see your Academic Advisor).  You may also attend another college or university while trying to bring your record back into compliance with the Satisfactory Academic Progress standards.

Maximum Time Frame: 

Financial aid eligibility ends when you have attempted 180 total semester credit hours as an undergraduate student (135 for the Bachelor of Professional or General Studies) and 54 as a graduate student whether or not you have been on financial aid probation. The maximum time frame to receive financial aid is 150% of the total hours required to earn the degree in which you are enrolled. Hours that are transferred in and accepted towards your degree count towards this calculation.

If you earn 0 hours in any given term in which you are enrolled, financial aid eligibility is ended immediately whether or not you have been on financial aid probation.

Changing Majors/Second Majors:

Students who have lost their financial aid eligibility due to any of the SAP component noted above and have changed majors may be considered for financial aid by completing the SAP Appeal From.  Students who have lost financial aid eligibility, due to exceeding the maximum time frame limit noted above, and have changed majors or returned to seek another degree may also be considered for financial aid eligibility by completing a SAP Appeal Form. 

Financial Aid Reinstatement:

Financial aid eligibility will be reinstated once an assessment of your academic record confirms it to be in compliance with the Satisfactory Academic Progress Policy (cumulative GPA of 2.0 or higher AND a completion ratio of at least 67% of hours attempted).  You may also request a review of your eligibility prior to the next assessment date by contacting the Office of Financial Aid.  Your request will be answered via your Roosevelt email address within five (5) business days.

Right to Appeal:

If your eligibility for financial aid has been terminated you may appeal to the Office of Financial Aid for consideration for a Financial Aid Probation period based upon extraordinary extenuating circumstances.  These circumstances include, but are not limited to, illness or injury that you may have suffered, death of a relative, or other circumstances that result in undue hardship that can be documented by a third-party professional such as a healthcare provider, counselor, cleric, lawyer, etc.  It must be shown that there is a reasonable and established plan to prevent failing to meet the Components of the Satisfactory Academic Progress Policy again. A ‘complete appeal’ is one that is written well and submitted with all relevant documentation. Incomplete appeals (appeals without supporting documentation) will not be reviewed nor responded to. There is a Satisfactory Academic Progress Appeal Form available to help facilitate the appeal process.  

Complete appeals will be evaluated based upon the following criterion:

  • Documented evidence to support extenuating circumstances that contributed to the inability to meet one or more of the Components of the Satisfactory Academic Progress Policy. 
  • Clear and reasonable evidence to support the existence of a plan in place to avoid failing to meet one or more of the Components of the Satisfactory Academic Progress Policy in the future.
  • If the appeal is to receive financial aid for hours beyond the Maximum Time Frame, an academic advisor must perform a degree check and include the results and the exact listing of all remaining courses needed to complete the degree with the appeal documentation.   
  • A quantitative assessment of the ability to bring both Components of the Satisfactory Academic Progress Policy back into compliance by the end of an approved Satisfactory Academic Progress Academic Plan.

Satisfactory Academic Progress Academic Plan:

If your complete appeal is approved and you are allowed to receive financial aid during a Financial Aid Probation period, it will be contingent upon you complying with a Satisfactory Academic Progress Academic Plan. The plan will specify the exact number of hours that must be completed as well, as the exact grade point average that will be necessary, over the Financial Aid Probation period to bring your record back into compliance with the Components of the Satisfactory Academic Progress Policy.  Failure to meet the standards established in the Satisfactory Academic Progress Academic Plan will result in the loss of future financial aid eligibility.

Response to your appeal will be mailed to you within five (5) business days.

Sample Scenarios and Satisfactory Academic Progress Academic Plan:

Robert finished his first fall semester as freshman with a 1.90 grade point average. He completed three of the four classes he enrolled in for a completion rate of 75% (9 hours earned divided by 12 hours attempted). Robert’s completion ratio is above 67% so he is fine with component #1 of the Components of Satisfactory Academic Progress Policy BUT his grade point average is below 2.0 so he does not meet component #2 of the Components of the Satisfactory Academic Progress Policy. Since this is the first time Robert did not meet one or more of the components, he is given a Financial Aid Warning status. This status is a reminder to Robert to be very mindful of the requirements necessary to continue to receive financial aid.  During the next term Robert is enrolled, he is still eligible for financial aid. After the spring term, Robert’s academic record is reviewed again. It is discovered that Robert completed all four of the classes in which he enrolled so his cumulative completion ratio is now 87.5% (23 hours earned divided by 24 hours attempted) so he again is in compliance with component #1 of the Components of Satisfactory Academic Progress Policy. Robert earned a 3.5 grade point average in the spring term so his cumulative grade point average is now 2.8, which is greater than the 2.0 required by component #2 of the Components of Satisfactory Academic Progress Policy. Robert is now in regular standing with financial aid for the next term of his enrollment.

Tammy finished her first fall semester as freshman with a 3.0 grade point average. She completed two of the four classes he enrolled in for a completion rate of 50% (6 hours earned divided by 12 hours attempted). Tammy’s grade point average is above 2.0 so she is fine with component #2 of the Components of Satisfactory Academic Progress Policy BUT her completion ratio is below 67% so she does not meet component #1 of the Components of the Satisfactory Academic Progress Policy. Since this is the first time Tammy did not meet one or more of the components, she is given a Financial Aid Warning status. This status is a reminder to Tammy to be very mindful of the requirements necessary to continue to receive financial aid.  During the next term Tammy is enrolled, she is still eligible for financial aid. After the spring term, Tammy’s academic record is reviewed again. It is discovered that Tammy’s cumulative grade point average is now 3.25 but she only completed three of the four classes she was enrolled in for the spring term. Her new cumulative completion ratio is now 62.5% (15 hours earned divided by 24 hours attempted). Even though Tammy is in compliance with component #2 of the Components of Satisfactory Academic Progress Policy, she is not in compliance with component #1 of the Components of Satisfactory Academic Progress Policy. This is the second time Tammy has not met one or both of the Components of Satisfactory Academic Progress Policy. Tammy loses her future financial aid eligibility as a result.  

Tammy puts in an appeal based on the documented fact that her mother became ill in the fall term and then passed away in the spring. The emotional strain on Tammy became overwhelming which is why she withdrew from so many of her fall and spring classes. She states that the classes she was able to complete are reflective of her abilities and just needs another chance to prove that she can meet the standards set in the Components of Satisfactory Academic Progress Policy. Tammy completes the Satisfactory Academic Progress Appeal Form, attaches documentation supporting her statement, and submits it to the Office of Financial Aid. In her appeal, Tammy indicates that she has significantly rebounded from her loss but decided she just wanted to enroll on a part-time basis (6 hours per term instead of 12 hours per term) for the upcoming year to give her an opportunity to fully adjust. The Satisfactory Academic Progress Review Committee approves Tammy’s appeal, places her on Financial Aid Probation, and advises her of her Satisfactory Academic Progress Academic Plan which consist of enrolling in 6 hours per term for the period of the plan (which is two semesters) and completing all 12 hours for the period of her plan. She will be eligible for financial aid during that period although she will not be eligible for certain grant/scholarship aid which requires full-time attendance. If she follows the Satisfactory Academic Progress Academic Plan she will have a 75% completion ratio by the end of plan’s period and once again be in good standing with the Components of Satisfactory Academic Progress Policy.

Financial Aid Grievance:

If you feel that your appeal was not handled properly, you may file a grievance with the Director of  Financial Aid.  You should include all relevant documentation and a written statement of the facts of the case as you see them.  Response to your grievance will be sent to you via your Roosevelt email address within five (5) business days.  The decision of the Director of Financial Aid is final.