Roosevelt University in Chicago, Schaumburg and Online - Logo

Developing New Programs, Majors, or Certificates

Procedural Guidelines

Refer to the new program, majors or certificate proposals flowchart for additional guidance related to the process. 

STEP 1 Informing the Provost and Executive Vice President 

The Dean of the college in which the new program is housed must consult with the Provost before initiating the approval process in the college. 

STEP 2 Program Level Approval 

If applicable, all new majors, certificates, and degrees must be approved at the department or program level. The department or program chair signs the approval form in Section III of the required support documents. 

STEP 3 College Level Approval 

All new majors, certificates, and degrees shall be approved at the college level with final college approval from the College Council. Upon approval, the sponsoring department obtains the signature of the chairperson of the college council in Section III of the required support documents.

STEP 4 Approval of the Dean 

The Dean indicates approval by signing Section III of the Required Support Documents. 

STEP 5 Completion of the New Program Proposal Document & Initial Notification of University Administrative Offices 

In order to facilitate new programs, university offices are requested to review and advise on issues they may face with the focus on assisting the process toward success. A representative from the program or department completes the Required Support Documents (Sections I and II forms for new programs or majors OR the Certificate form for new certificates) and submits the information to the Assistant Provost, Assessment and Accreditation. The Assistant Provost distributes the Required Support Documents to the following offices and individuals listed below. Each office examines the proposal for any potential problems or opportunities for the program. Comments on the proposal will be e-mailed to the Assistant Provost and shared with the Dean and the department chair. If the Director of Financial Aid or the Registrar finds any problem, the dean will address them with the appropriate office after which the Director of Financial Aid or the Registrar will re-examine the proposal. 

Admissions 

Advising 

Deans (7) 

Financial Aid 

Institutional Research 

Library 

Marketing 

Registrar 

Student Accounts 

STEP 6 Approval of the Undergraduate Council or Graduate Council 

At the University level, the Graduate Council approves graduate-level programs; the Undergraduate Council approves undergraduate-level programs. Upon approval, the sponsoring college obtains the signature of the chairperson of the council to be included in Section III of the Required Support Documents. 

Role of Undergraduate Council 

‘‘The Undergraduate Council shall review and approve all new undergraduate majors, minors, concentrations, programs of study, certificates, and other programs. The Undergraduate Council also shall review and approve changes to requirements and other revisions to existing programs that affect more than one college. . . Decisions of the Undergraduate Council will be affirmed by vote at the University Senate.’’ (Constitution of the University Faculty, Article III, Section C, subsection 2) 

Role of the Graduate Council 

‘‘The Graduate Council shall review and approve all new graduate majors, certificates, and other programs as well as changes to requirements and other revisions to existing programs. Decisions of the Graduate Council will be affirmed by vote at the University Senate.’’ (Constitution of the University Faculty, Article III, Section C, subsection 3) 

STEP 7 Approval of the Director of Financial Aid 

The Director of Financial Aid reviews the proposal and if he/she sees no problems signs Section III of the Required Support Documents. 

STEP 8 Approval of the Registrar 

The Registrar reviews the proposal and if he/she sees no problems signs Section III of the Required Support Documents. 

STEP 9 Approval of the Provost and Executive Vice President 

The Provost and Executive Vice President indicates approval by signing Section III of the Required Support Documents. 

STEP 10 Final Notification 

A new major or degree receives final approval upon the full completion of Sections I through III of the Required Support Documents including any revisions and all signatures indicating approval of the proposed program. A new certificate receives final approval upon the full completion of the Certificate form and Section III Approvals form.  It is the responsibility of the Dean of the college to provide FINAL notification in writing to the following offices or persons of the new program AND to provide evidence to the Assistant Provost, Assessment and Accreditation that all were notified. 

Admissions 

Advising 

Deans (7) 

Financial Aid 

Institutional Research  

Library 

Marketing 

Registrar 

Student Accounts 

STEP 11 Annual Progress Reports 

An annual written progress report to the Provost and Executive Vice President and either the Graduate Council or the Undergraduate Council must be made each year on or before October 15, for at least the first three years of new program operation. This written report, completed in Section IV of the required support documents, shall specify progress that has been made towards the goals projected in the proposal. The Provost’s office will manage the progress reports to ensure compliance. Both the council and the provost shall comment on the progress of that has been made towards the goals. If appropriate, goals may be adjusted to better address the direction of the program. Upon approval for continuation, the signatures of the chairperson of the graduate council of the chairperson of the undergraduate or graduate council and the Provost and Executive Vice President shall be entered in Section IV of the required support documents. 

Updated: 04-17-2011 Office of the Provost & EVP