The Federal Government mandates that institutions identify students who are receiving federal financial aid but who are not attending class and return those aid dollars to the federal government. Again, instructors are key in identifying these students and assisting the University with complying with Federal Title IV Financial Aid regulations. Information from attendance reports is used in the annual state and federal audits of financial aid awards, as well as decisions regarding student petitions for late withdrawal grades or tuition adjustments.
For purposes of federal compliance, a non-attending student is any student who appears on your course roster but who has NEVER attended the class section.
Though faculty are encouraged to reach out to students with sporadic attendance and refer these students to support services on campus, these students are not to be reported as non-attending. Please see the Early Alert page for information on what to do if you have any other concerns about students that have attended class.
Attendance reports are required for all standard on-campus courses and online courses only. Due to the complexity of determining early attendance for courses that have irregular schedules, GuIDE, Independent Study, Course by Arrangement, Thesis/Dissertation, and Internships are excluded. Attendance reports for these courses may be required in future semesters and faculty will be informed if and when this change is implemented.
All faculty teaching standard class sections must submit reports after the second class meeting. This includes the classes scheduled for Monday that begin on the preceding Friday. If your class meets for the first time on Friday, then your attendance report is due after your second class meeting on Monday.
Faculty teaching online must report attendance immediately after the first full week of the online session has concluded.
Reminders about attendance due dates will be included in RU Broadcast messages and the Provost's Newsletter. Please monitor these communications during the first weeks of each term and make note of your due dates.
Please direct any general questions regarding attendance to email@example.com and any technical difficulties with RU Access or the online survey to firstname.lastname@example.org.
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